Outsourcing vs Outstaffing Models in IT: What is the Difference?

In most cases, you will only interact with a project manager from the outsourcing team, whom you’ll provide your deadlines, updates, and requests. We strive to provide cost-efficient and high-quality tech professionals to help entrepreneurs in their journey of changing the world. Outstaffing is the next best thing to having your own auxiliary staff. Staff resources are dedicated to you and your IT needs, while the vendor handles payroll. You don’t have direct contact with all members of the team, which increases the probability of being cheated.

outstaffing model

Well, the question does have an answer considering that the number of companies veering off in-house software development and implementing outsourcing or outstaffing continues to grow. To close the gaps they turn to an outstaffing company and request the needed specialists Conventional outstaffing vs smart outstaffing from them. As a result, the QA engineer and BI specialist remain employees of the outstaffer but are managed entirely by the business that needs them. On a company scale, outstaffing means a remote specialist acts as a temporary member of your in-house team.

What is an IT Outsourcing Model?

Among companies that need to outsource their work, the outstaffing work strategy is becoming increasingly popular. It allows them to focus on what they do best and outsource everything else to other professionals. Outstaffing enables software companies to hire more developers without going through a lengthy hiring process or begging for money from the CFO. This dramatically boosts productivity, reducing the amount of time needed to push out new releases or reach important developmental milestones.


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If you want to choose a reliable vendor, ask for the references of at least a couple of software applications they have launched. Check the reviews and ratings on platforms like Clutch, GoodFirms, or Upwork. Ask former or current clients about their satisfaction with the vendor. Another key might be to explore what industries and what type of workload a company is engaged in. We build mobile and web apps for companies and enterprises from Western Europe and the USA, designing, developing and testing our products internally.

Project Based IT Staffing

Frankly speaking, outstaffing is hardly sufficient for companies striving to attract investors. The lack of your own highly professional staff can be a deal-breaker, as investors usually pay particular attention to a team working on a project. Partnership with an outstaffing company may be perceived as a warning that a company lacks the expertise essential for the successful realization of your brilliant idea. Outstaffing enables companies to engage brilliant IT specialists located in different corners of the world. As long as in certain countries an average salary rate can be much lower than in yours, you can save some money. Moreover, compared to outsourcing rates, outstaffing rates exclude management costs.

outstaffing model

As an IT vendor based in Central Europe, Estonia, Croatia, Portugal, and Albania, we have access to a deep well of programming talent in various specialties and expertise levels. The balance between quality and costs – this is the philosophy ProCoders follow. Vendors should be responsible for quality assurance and ensuring the coding fits your project parameters. No daily management outputs are necessary from you at a client level. Businesses are always in a race to scale their operations, expand their market share, and grow their customer base. They want to do this as quickly as possible without compromising quality.

When I need a dedicated team

This team is focused on your project or projects only and operate from outstaffing company office where legal and all electronic appliances are taken care of. Among our clients are a Swiss insurtech company esurance, German IT documentation company i-doit, and Israel data management company XPLG, to name a few. Increasingly, companies are turning to outside vendors both at home and abroad. However, choosing the best one for your company can be challenging.

This allows you to hire the best person for your job without being limited by location or availability. When working with an outsourced team, ensure everyone understands the importance of meeting deadlines and sticking to milestones so that work gets done on time. Besides, specialists at ProCoders always reply to you within 15 minutes during working hours any time you write them. When you hire an expert to do your programming, you don’t have to wait for them to learn the ropes of your business and get up to speed. The developer will know how to create programs compatible with your system, so you won’t have problems integrating the new app into your website or other programs. It’s hard to keep an eye on all the processes involved in your project.

outstaffing model

This lets you decide whom to hire, possible repercussions, and potential benefits. The cost of the dedicated team is determined by the number of working hours, the cost of the hired developers, the duration of the project, post-deployment maintenance and support. The decision to outsource vs. outstaff often comes down to this. If you need more staff but can’t afford to hire them into your organization, outstaff development is the next best thing.

ProCoders answered the call with a Staff Augmentation proposal that allowed the CTO management team at AxisPoint to manage the programmers ProCoders provided directly. One of the most prominent examples ProCoders has in our experience is https://globalcloudteam.com/ the software development for Dryft. The team considered options for their versatility, interoperability, cost, and function. Once the right tools were identified, a work plan was assembled with an eye to speed and maximizing the budget.

It allows creating your own departments nearshore by hiring talented staff. If you are looking for outstaffing services in Ukraine and Poland, contact Efisco. If you have some project in mind, but there are no internal resources to bring it to life, it may be the right time to consider working with an IT staff recruitment agency. Project-based staffing is oriented toward covering some development tasks that exceed the usual operational activities, i.e. for new or ongoing projects. So, instead of hiring an entire team permanently while their services are needed for one project only, you can opt for project based recruitment to achieve your business goals.

Why do some companies choose an IT outstaffing model?

However, when partnering with a remote staffing agency, you will obtain a simple team hiring process and also proper dismissal conditions. After all, IT staffing agencies cover all the necessary employment requirements in their respective countries. Both methods suggest you use the workforce outside the company to do the job. Outstaffing means a client directs and controls development by their own efforts. R&D centers and remote agencies often have engineers that are between projects and can start working immediately. So if you have limited time, finding a remote development team that specializes in your area of interest will probably be quicker than hiring your own.

outstaffing model

For instance, in the fixed cost, the vendor may keep a risk margin along, and hence you end up paying more. Also, if the sum is stipulated initially, the developers will limit their creativity and try to fit in the budget with no improvements. She has an intense passion for content crafting and calls herself a ‘wordsmith’. She enjoys writing on wide-ranging topics including business, technology, health & lifestyle, education, environment etc.

Challenges of IT Outstaffing

There are two outstaffing models for paying for and managing your outstaff team. This allows a client to “employ” a dedicated IT outstaff team member. At the same time, the IT services provider acts as the official employer that pays benefits, bonuses, equipment, holiday pay, and employer taxes. Outstaffing companies take over official employment, insurance, and taxation, while you focus on technical tasks. Function4 is a USA-based professional event ecosystem that offers a simple, user-friendly discovery venue for the financial services sector. The enterprise event management software features a single, real-time dashboard with zero setup for event attendees, hosts, and sponsors.

  • Without intermediaries, the customer can direct group operations, make decisions, prevent potential dangers, and manage the development process in accordance with the project’s specifications.
  • Speaking about the tech area, a development team can be employed by another company to perform testing, product management, maintenance, and support, along with software development outsourcing.
  • For this reason, insist with your outstaffing vendor that you get to do final interviews for all candidates being proposed to you–and that you get final decision-making power.
  • Here are what we consider to be some of the key benefits and drawbacks of working with an IT outsourcing model.
  • You need to quickly boost development velocity based on competitive pressures.

At ProCoders, we take that extra step, often starting our official workday for that client at 12 p.m., ensuring more hours are available for our team to work directly with a client’s staff. Since you have full control over the development team, you need to know a software development process and have appropriate qualifications. The project manager provides the best result at each stage of the process and controls the work on the project. In order to get the top-notch product, you need the professionals. At the same time, hiring employees to perform each process is not a cheap pleasure. So, the best way is to delegate tasks to external specialists.

Outsourcing and Outstaffing Models: Pros & Cons

After the client shares their thoughts on the CVs of potential team members and approves some of them for further communication, the recruiter schedules calls with the selected candidates. It’s conducted by the client’s managers with an aim to see the cultural fit of the candidate. In the late 90s, the business world faced a new fast-growing trend — outsourcing.


Riseapps, you’ll save money, yet getting high-quality development services. For example, if you don’t have in-house tech expertise, outsourcing is the best way to go. But your development partner will take care of everything you need. Our management team is available for any question you may have and will help you find the right tech leaders for your project. The region has a very qualified and experienced IT workforce, which makes it an ideal location for outsourcing projects with strict requirements such as quality or security.

While still technically outsourcing, outstaffing gives the client more control over the product by allowing them to manage remote workers directly. Within the tech industry, the outstaffing model is commonly used by SAAS companies, tech startups, middle-sized businesses, and global corporations. Local employees on long-term leave or sabbaticals are another reason software companies consider using outstaffing services to handle their tasks until the employee returns.

If it’s an app, they will deal with everything – from technical requirements to final checks and maintenance. Having chosen outsourcing, you’ll most likely to interact with a project manager handling the team. Outsourcing and outstaffing are also often confused with offshoring. They can explore the feasibility by contacting an outstaffing specialist and hiring a web developer. The hired person from the offshore location will quickly get integrated with the main office and starts getting things done in a fast-paced and efficient manner.


Make sure you clearly understand what the project entails and what you want before you start looking for developers. This will save you time in the long run and ensure that your final product meets all of your requirements. Outsourcing is when you hire an outside company to do a task or project for you. For example, if your business needs help with its website development, you could hire a web design agency to create it for you. The same principle applies if your company wants to hire an advertising agency.

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